Running an awards show is a monumental task — and managing submissions can quickly become overwhelming without the right tools. From chasing missing materials to manually logging entries in spreadsheets, inefficiencies waste time, increase stress, and risk undermining your show’s integrity. But it doesn’t have to be that way.
Whether you’re a first-time coordinator or a seasoned awards manager, here are five proven ways to streamline your submission process while maintaining the highest standards of quality and compliance:
1. Centralize Submission Management
Ditch the spreadsheets. Yangaroo Awards offers a unified dashboard where you can easily search, tag, sort, and filter submissions in real-time. Custom access permissions ensure staff and adjudicators see only what they need, making it easier to stay organized and secure.
2. Validate Data at the Point of Entry
Avoid cleanup nightmares. Our platform enforces validation rules — such as required fields, eligibility checks, and format constraints — at the moment of submission. This ensures entries are complete, compliant, and ready for adjudication without back-and-forth.
3. Standardize File Formats from the Start
Ensure all submissions follow predefined formats (PDF, MP4, MP3, etc.) to eliminate compatibility issues and reduce unnecessary follow-up. With Yangaroo Awards, you can define accepted formats during setup, making it easier to manage and review content across categories.
4. Automate Entry Confirmations and Deadline Reminders
Cut down on manual follow-ups by using automated email notifications. Entrants receive instant confirmation of their submissions and timely reminders as deadlines approach. This ensures better compliance and gives your team more time to focus on high-value tasks.
5. Provide Live Support During Submission Windows
Offering real-time assistance via chat or email helps reduce abandoned submissions and demonstrates your commitment to a seamless experience. Our customer support team — with over a decade of experience — is available by phone, email, or mobile to help you and your participants every step of the way.
Streamlined, Secure, and Stress-Free — That’s the Yangaroo Advantage
The Yangaroo Awards platform is trusted by major national and international award shows. It combines industry-leading security (TPN-certified and SOC2-compliant), configurable workflows, real-time activity tracking, and top-tier user support to deliver an unmatched submission and adjudication experience.
Want to see it in action? Request a demo now!
